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January

Executive Officer To The Director And Council

Australian War Memorial - Reid, ACT

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Where else in the world can you work in a multi-award-winning institution, among such an extraordinary collection of national treasures, housed in the nation’s most revered commemorative site? The Australian War Memorial really is an exciting and innovative place to work.

The Executive Officer to the Director and Council provides high level executive, secretariat, and project support services to the Memorial’s Director and Council in support of the organisation’s strategic and operational objectives.

The Executive Officer will research and prepare strategic advice, information and reports on diverse and complex policy, planning, compliance and operational matters to facilitate informed decision making. They provide stakeholder management, including preparation of complex correspondence, to respond to emerging issues with minimal risk to the organisation.

To be successful, the Executive Officer must anticipate and address contentious issues, provide accurate advice on complex issues and legislation, often in consultation with key internal and external stakeholders, and usually within tight timeframes. They

must be able to work effectively with a variety of people whilst maintaining confidentiality and exercising diplomacy at all times.

The Executive Officer must build collaborative and inclusive networks across the Memorial at varying levels. The formation and maintenance of good working relationships is crucial to the effectiveness of the role.

This role is responsible for the provision of efficient, effective and compliant administrative and secretarial support directly to the Director and Council, in order to ensure the coordination of organisational executive support functions. The role will focus on providing high level, professional support to the Director including coordinating minutes and agendas for the Council, arranging meetings and meeting briefs for the Director and the liaison with external stakeholders to facilitate meetings, visiting dignitaries and other ceremonial events.

Responsibilities

Under general direction, the Executive Officer will provide a high level of administrative and strategic support to the Director and the Memorial’s Council, which includes but is not limited to:

Managing the office of the Director, including the Executive Assistant, providing executive and administrative assistance, preparing briefings, writing speeches and collating required documentation.
Reviewing incoming documentation and preparing high quality and timely responses to enquiries and correspondence, including preparing responses for the Director or on behalf of the Council.
Organising meetings for the Director or Council, including preparing agendas, writing papers, taking minutes and following up on action items.
Building and maintaining strong, positive and constructive relationships with all stakeholders while maintaining confidentiality.
Maintaining knowledge of work programmes across the Memorial.
Preparing, contributing to and quality assuring a range of written material, including briefs, agenda papers, reports, talking points, presentations, background briefings and ministerial correspondence.
Acting as the principal point of contact on issues as required.
Any other reasonable duties as directed.

From time to time, the Executive Officer is required to participate in activities outside of the core duties of the role, such as attendance at ceremonies, assisting with VIP tours or contributing to section level projects and activities.

It is essential the Executive Officer has a class ‘c’ drivers licence.

Ability to obtain and maintain a Negative 1 security clearance.

Ongoing

This vacancy is a permanent position

The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds, experiences, and perspectives. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds and people with a disability. To be eligible for ongoing or non-ongoing employment, Australian Citizenship is required.

To Apply

Applications will NOT be accepted via the “Apply for this Job” button below
Applications must be complete and submitted as indicted on the Memorial Website
Applications should be submitted in WORD ( .doc or .docx) or .PDF. by Midnight (AEST) on 7 February 2021.

For further information on the position, please visit: https://www.awm.gov.au/get-involved/work-or-volunteer/employment