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February

Executive Assistants, Aps Level 4 And Aps Level 5, Department Of Industry, Science, Energy And Resources

Department of Industry, Science, Energy and Resources - Canberra Airport, ACT

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

About the roles

The department is seeking enthusiastic, professional, high performing and motivated individuals to work as Executive Assistants at the APS 4 and APS 5 levels. Positions are available across multiple divisions of the department.

Executive Assistants at the APS 4 level will support one or more General Managers (Senior Executive Service Band 1). As an APS 5 you will support a Head of Division (Senior Executive Service Band 2) and provide high level stakeholder management.

Our ideal candidates

Our ideal candidates will:

  • have good time management skills and display attention to detail
  • be able to manage multiple demands, and adapt and re-prioritise work to meet deadlines
  • have organisational and communication skills with the ability to liaise with stakeholders and assist with the resolution of moderately complex issues
  • be comfortable and adaptable to changing priorities
  • anticipate and identify relevant internal stakeholders’ expectations and concerns while having the ability to adapt communication styles to suit the audience
  • demonstrate high level technical skills with MS Office and with using other digital applications/platforms.

You will be responsible for providing high level executive and administrative support to SES officers and their division and/or branch more broadly, and will demonstrate excellent organisation and office management skills.

Executive Assistants may work as part of a small, high performing team within a complex and fast-paced environment.

Our work is supported by building a high performance organisation. We continue to invest in our people and seek new approaches that will allow us to achieve our objectives and realise our vision in a rapidly changing and challenging environment.

Eligibility

To be eligible for employment in the APS and the department, applicants must be Australian Citizens.

These positions mainly require a Baseline security clearance. The successful applicants will be required to obtain and maintain a clearance at this level. Some roles will require a higher level security clearance. If you are offered a role and do not have a current security clearance, we will work with you to arrange for this to be undertaken.

Notes

This recruitment process will be used to fill current ongoing and non-ongoing APS Level 4 and APS Level 5 roles. A merit pool of suitable candidates will be established to fill future ongoing or non-ongoing APS Level 4 and APS Level 5 positions as they become available in the 12 month period from the date advertised. A Non-ongoing opportunity may be offered for a specified term for up to 18 months with a possibility of extension (up to 3 years).

How to apply

Your application must not contain any classified or sensitive information. This includes in your application responses, resume and any other documents. Applications containing classified information may not be considered by the selection panel.

You are required to complete your application online. Aligning your responses with the above job description, provide a pitch of no more than 750 words, outlining how your skills, knowledge and experience will be relevant to this role.

You are also required to provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format)

Contact information

For more information regarding this opportunity, please contact Michelle Oliver on 02 6213 6672 or at [email protected]

Learn more about the department

The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include part time working arrangements, working from home or other arrangements as agreed by all parties.

The department is committed to a workplace culture that is respectful, inclusive, and diverse, where all employees have a sense of belonging and can bring their authentic whole selves to work every day. We encourage applications from Aboriginal and/or Torres Strait Islander people, mature age, people with disability, culturally and linguistically diverse people and people of the LGBTIQA+ community, including transgender, gender diverse, and intersex people. Please contact our Inclusion and Capability team at for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss this in more detail.

Please contact Recruitment or (02) 6276 1235 if you require assistance with your application. Alternatively please refer to our Applying for a position information.

Select the links on the left-hand side of the page for more useful information about a career with the department.

Advertised: 20 Jan 2021 AUS Eastern Daylight Time
Applications close: 07 Feb 2021 11:55 PM AUS Eastern Daylight Time

Canberra Airport, ACT

Administration & Secretarial




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