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Ethics And Governance Officer

Western Health - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


Ethics and Governance Officer

Full-time position

The Office of Research is responsible for facilitating and supporting the conduct of research across Western Health in accordance with legislative and regulatory requirements. In addition, the office ensures that research receives the appropriate ethical and governance approvals, facilitates training for researchers and to enhance organisational research capability and capacity.

The Ethics and Governance Officer role is responsible for providing administrative support to the Office for Research. It supports the Research Program Director and the Office for Research on matters pertaining to Research Governance and Ethics and the administrative requirements of this department. The role will be integral in administering the WH Low Risk Ethics Panel (LREP) and facilitating the administrative aspects of organising LREP meetings and supporting the LREP Chair.

The position will also assist with the review of Site Specific post approval submissions and may partake in the research auditing program and ethics and governance training and education sessions for WH staff when required.

As needed, the position will also provide centralised and consistent preparation of governance documents by coordinating and submitting the initial governance submission on behalf of clinical departments engaged in the conduct of commercially sponsored clinical trials. The position will prepare and co-ordinate all documentation required to gain governance authorisation.

The position will suit a Biomedical sciences graduate, Research Study Coordinator wanting to transition across to an ethics and governance administrative role, or someone who is currently working within a Research Ethics & Governance Office with an interest in and strong appreciation for the requirements involving ethics and governance submissions.

Selection Criteria
To be considered for this position, the applicant will demonstrate the below requirements in their CV and a 1 - 2 page cover letter in response to each selection criteria:


  • Appropriate tertiary qualifications in a relevant discipline OR demonstrated experience in a Research Ethics and Governance Administration role (or equivalent)

  • Ability to work independently and as part of a team.

  • Advanced skills in office-based computer packages, such as Microsoft Word, Excel, Outlook and other relevant software.

  • Sound understanding of legislation, codes and guidelines relevant to the ethical conduct in human research.

  • Demonstrated high level organisational skills and experience in ethics committee management and communication.

  • Ability to analyse and review documents while ensuring attention to detail.

  • Demonstrated time management capabilities, including working to a deadline and independently prioritising a very high volume workload.

  • Demonstrated high level verbal and written communication skills


  • Broad understanding of the health and medical research environment in Victoria and Australia, particularly within a public health service.

  • Prior experience in preparing ethics and governance submissions to reviewing bodies.

  • Familiarity with Ethical Review Manager (ERM) platform.

  • Familiarity with the Research Electronic Data Capture (REDCap) database web application.

  • Demonstrated successful history of coordinating research / and or ethics activity in a hospital environment.

  • Sound understanding of the National Mutual Acceptance (NMA) Process and Streamlined Ethical Review Process (SERP)

About Us

Our workforce of over 7,000 employees are driven by our values of ‘Compassion, Accountability, Respect, Excellence and Safety’ (CARES). We value our people and provide them the opportunity to grow and develop. Our teams are friendly and supportive, ensuring we deliver a safe, person-centred and connected patient experience.

Western Health comprises of three acute public hospitals: Footscray, Sunshine and Williamstown Hospital. We also operate the Joan Kirner Women’s and Children’s, Sunbury Day Hospital, Transition Care at Hazeldean and a range of community based services. We care for a diverse community of over 1 million people with complex care needs ranging from Neonates to Geriatrics.

Our employees enjoy a wide range of benefits such as:

  • Professional development support

  • Career advancement opportunities

  • Salary packaging including novated vehicle leasing

  • Work-life balance

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation status clearance and (if applicable) a Working with Children’s Check.

Western Health do not accept unsolicited resumes/applications from Recruitment Agencies.