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Aps 5 - Administration Officer To The Chief Defence Scientist

Australian Government Department of Defence - Canberra, ACT

Administration & Secretarial
Source: uWorkin


Full Job Description
Open only to all Aboriginal and Torres Strait Islander members of the community.
$75,109 - $80,450 (plus super)
Fairbairn - ACT

The Role
In this role, you will perform a range of business, clerical and administrative functions in support of the Chief Defence Scientist. You will be responsive, proactive and attentive to detail, able to adapt to competing priorities. You will have the opportunity to:

Develop your understanding of strategic priorities and key issues for DSTG and the Department.
Engage with senior Defence and APS staff and their offices, as well as industry, academia and international stakeholders.
Work in a fast-paced and challenging environment with a supportive team.

Key duties include but are not limited to:
Provide general administrative and enabling services; understand, respond to and resolve moderately complex enquiries, seeking advice and guidance for more complex issues.
Coordinate and organise meetings, briefing packs, visits and events.
Assist with travel and undertake simple procurement.
Coordinate and maintain the office’s records management environment.
With the Executive Assistant, manage the executive mailbox and associated workflows.

About our Team
The Office of the Chief Defence Scientist (OCDS) is a small team, working together in support the Chief Defence Scientist and Defence Science and Technology Group. As a team, our duties span: preparing briefings for Ministers, coordinating DSTG Leadership Team and Senior Leadership Team meetings, responding to Senior Defence Committees, and shaping governance efforts across the Group.

Our core role is to ensure that ensure that the Chief Defence Scientist is in the right place, at the right time, with the right information.


Defence is committed to improving Indigenous socio-economic outcomes through the provision of employment, training and procurement opportunities. As one of the largest employers in Australia, we are in a unique position to significantly contribute to the Whole-of-Government National Agreement on Closing the Gap. Defence’s commitments to Closing the Gap have been outlined under four successive Reconciliation Action Plans since 2007.

Under The Defence Reconciliation Action Plan 2019-2022 (D-RAP), Defence has committed to 61 targeted actions to support Indigenous businesses, community engagement, recruitment and retention. We are driving these actions under the principle of shared decision making, through fostering genuine and meaningful relationships built upon trust with Aboriginal and Torres Strait Islander peoples, including local communities wherever we interact with the land, air and sea.

Our Ideal Candidate
We are seeking an individual with a keen interest in administration to perform a range of business, clerical and administrative functions in support of the Chief Defence Scientist. You should be an exceptional communicator with demonstrated experience in an executive or administrative support role. You will be adaptable and have the ability to prioritise and self-manage tasks, and apply initiative, judgement and expertise to identify risks and issues that may impact on achieving work objectives, and respond under limited direction to achieve outcomes. You will be adept at building relationships in a customer service environment and proactively build a positive organisational culture through an inclusive approach to working as part of a team in a large and complex organisation.

Defence is committed to building and maintaining strong relationships with Aboriginal and Torres Strait Islander peoples and their communities. This includes incorporating Indigenous cultures, histories and perspectives into Defence policies and practices.